Exchange Students Checklist in Fall 2024
*This checklist is for exchange students only.
How to apply for exchange to GT-Shenzhen?
- If you are a non-Chinese student, you will need a visa to enter mainland China. You should contact GT-Shenzhen at least 3 months prior to the start of the exchange semester indicating your desire to switch to the GT-Shenzhen for the specified semester; if you do not need a visa to enter mainland China, you can request to exchange to GT-Shenzhen with a 1 month lead time.
- If you are a Hong Kong resident, Macau resident, or Taiwan resident, and you do not possess a Home Return Permit or Taiwan Compatriot Permit, you should contact GT-Shenzhen at least 3 months prior to the start of the exchange semester indicating your desire to switch to the GT-Shenzhen for the specified semester; if you have either of these permits, please contact us at least 1 month prior to the exchange.
- If you are a non-US citizen or non-permanent resident, it is your responsibility to check with OIE in order to determine whether you can keep the same visa when returning to the US or you will need a different visa.
- If you are an OMSCS program student, you must have been fully admitted to the OMSCS program before you request to exchange to GT-Shenzhen (i.e., you must have passed two OMSCS foundational courses with a grade of B or better within a year from your initial matriculation to the OMSCS program). Include your full name and GT ID# in your exchange request. We will then work with the Registrar to switch your campus code to GT-Shenzhen so you will be able to register for courses offered at the GT-Shenzhen.
*Below is for International students (excluding students from mainland China, Hong Kong, Macau, and Taiwan) only.
- To apply for the Chinese X1 Visa, you will need to complete the Preliminary Screening for Admission Letter and the JW 202/DQ Form. These documents are crucial for supporting your visa application. While waiting for GT-Shenzhen to issue the required documentation, you can start preparing your visa application.
- We recommend applying for Chinese student visa within 3 months before the study abroad semester. Once you receive your Admission Letter and JW 202/DQ Form, you can schedule an appointment to submit your documents in person and proceed with the visa application process. Please refer to the requirements of the embassy or consulate in your local area.
To enter and study in China legally, you need to complete the following checklist items.
Entry-related procedures
|
|
|
Recommended Completion Date |
Checklist Item |
|
As soon as Possible |
Student Information Collection. For visa application, administrative, statistical and emergency contact purposes, please complete the following form as soon as possible after confirming your exchange. Your personal data will be accessed only by our employees or contractors who are authorized to do so. https://gatech.co1.qualtrics.com/jfe/form/SV_9Ytos8nRudeD5ps |
|
As Soon as Possible (Early-May) |
Prepare for Preliminary Screening for Admission Letter and JW 202/DQ Form. You need to prepare a non-criminal record from the local police department, and sign a Commitment Letter of Physical Examination for GT-Shenzhen to start issuing Admission Letter and JW 202/DQ Form. You will receive a notification via email, and GT-Shenzhen staff will assist you with the process. |
|
As Soon as Possible |
|
|
Once complete your online visa application and get admission letter and JW202/DQ form |
Hand-in your documentation. You may schedule the earliest time slot to hand-in all files required. And wait for your visa. Please refer to the requirements of the embassy or consulate in your local area. |
|
Insurance As Soon as Available |
Submit your travel itinerary for insurance purposes. We will purchase your CISI travel insurance policy accordingly. |
|
As Soon as Possible |
Complete the International Travel Registry - IAP. For students who exchange from GT-Atlanta or GT-Europe, please complete the International Travel Registry - IAP. |
|
Within 24hr of your arrival in Shenzhen |
Complete the Temporary Residence Registration. International students shall, within 24 hours after their arrival in Shenzhen, go through the registration formalities with the public security organs in the places of residence. You will receive a notification via email, and GT-Shenzhen staff will assist you with the process. |
|
The first week of the semester |
Complete the Physical Examination of X1 Visa and take a passport photo. A physical examination is mandatory for all international students who enter China holding an X1 visa and plan to stay longer than six months. When you apply for a residence permit in China, you will need to submit the appropriate documents confirming you have passed the physical examination. You will receive a notification via email, and GT-Shenzhen staff will assist you with the process. |
|
The second week of the semester |
Apply for Residence Permit if you are a X1 Visa holder(Passport photo is required). If the student visa indicates there is a requirement to apply for a residence permit after entry, the student shall apply within 30 days from the date of entry to obtain a foreigner’s residence permit from the Shenzhen Exit and Entry Bureau. You will receive a notification via email, and GT-Shenzhen staff will assist you with the process. |
*Below is for All students.
Enrollment-related procedures
|
|
|
Recommended Completion Date |
Checklist Item |
|
Cancel GT-Atlanta Housing. For students who exchange from GT-Atlanta, it is your responsibility to work with GT-Atlanta Housing and Residence Life to initiate a cancellation, due to study abroad reasons. To apply for this cancellation (penalty free) for an upcoming term, please complete the request form to submit with your housing cancellation. |
|
|
As Soon as Possible |
Visit our Current Students Page. Details regarding IT matters, registration, and tuition are located here: https://www.shenzhen.gatech.edu/current-students/ |
|
Before Arriving to GTSI |
Read over graduate handbook of your program. This is the document that will inform you of the policies and resources you need to know as a new graduate student at GT-Shenzhen.
ISyE (Analytics) Graduate Handbook
|
|
When Possible |
Review graduate sections of the catalog. This contains useful information about Georgia Tech, degree programs, and graduate policies and procedures. For more information, visit https://catalog.gatech.edu/. |
|
Late - June |
Complete the form of student information collection. For administrative, statistical, and emergency contact purposes, students who decide to matriculate will receive an email to collect your personal information. Your personal data will be accessed only by our employees or contractors who are authorized to do so. |
|
Early - July |
Attend the virtual Townhall. You will be invited to attend an online welcome session that includes information on check-in process, roommate matching, and tips for studying and living in Shenzhen, etc. |
|
Early - August |
Get connected. You will be invited to the official GTSI graduate student WeChat group. |
|
Early - August |
Complete the form of arrival information collection. You will receive an email requesting your trip to Shenzhen, China, please reply in a timely manner. Please note that you may want to plan your trip to China in advance. |
|
As Soon As You Receive the Email (Early - July) |
Submit your housing application. You will receive an email requesting your housing application, please reply in a timely manner. |
|
Late- July |
Pay dorm rent. You will be notified by email. |
|
The Two Working Days within the Week before August 19th |
Complete student check-in process. You will physically go to campus and complete the check-in process per the instruction we will email to you. Please note that the first day of classes is August 19. |
|
The First Week of Fall Semester |
Attend orientation sessions. Upon arriving to campus, you are required to attend the GTSI General Orientation. Also, your program may also hold an orientation that you are required to attend. |
|
August 12 to August 23, 4 p.m. (Atlanta Time) |
Register for classes. All students will be able to register for classes during the Phase II registration window. You will have an assigned registration "time ticket" indicating the specific date & time your access to the registration system will begin. You will be able to continue to register and make schedule changes through 4 p.m. (Atlanta Time) on the Friday of the first week of the semester (when registration closes for all students). To access online registration, go to the BuzzPort (https://buzzport.gatech.edu/) student tab. This tab will appear before the start of the semester for new students. At GT-Shenzhen, each student shall register for no more than 13 credit hours per semester. If there is a “hold” on your account, you may not register until you submit the missing information or complete the related questionnaire. |
|
August 23, 4 p.m(Atlanta Time) |
Last day for schedule changes. Make your final course selection by 4 pm, August 23, Atlanta Time. This is the last day to register, make schedule changes, and/or drop courses without a "W" grade for the semester. |
|
August 23 |
Complete payments. Tuition payment needs to be done before August 23. Please note that failure to pay will result in the cancelation of classes and will not be reinstated. |
|
August 26, 4 p.m. (Atlanta Time) |
Check OSCAR balance daily. GT-Shenzhen students pay tuition and dorm rent to Office of Finance and Assets Management of GTSI via GTSI Pay, instead of Office of the Bursar of GT-Atlanta via OSCAR. During the first week of fall semester, please check your OSCAR balance daily for errors. If there are ANY tuition or fees (outside of your insurance fee) on your account, please contact your program coordinator immediately for a correction. This error will cause the cancellation of your classes if not corrected before the end of the registration period. |
最新动态
- 2024-10-29
- 2024-10-22
- 2024-10-14
- 2024-09-11
- 2024-08-26
