Recommended Completion Date

Checklist Item

As Soon as Possible

Submit official documents. Although you may have applied with unofficial academic documents, we strongly recommend that you submit your final transcripts and degree certifications prior to the start of the semester. If you are unable to provide them prior to the start of your first semester, you will be allowed to enroll, but a registration hold will be placed on your student account preventing future semester registration. This hold will not be removed until we receive your outstanding documents. Students with non-English credentials must submit official academic documents in both the native language and English. You have two options for submitting official documents.

Option 1: Electronic copy (preferred method)

• Emailed directly by your previous institution(s) to transcripts@grad.gatech.edu.
• Sent using secure services such as Parchment, National Student Clearinghouse, TrueCopy, OpenCerts, CSSD, and CDGDC.

Anything sent or forwarded from the students is considered unofficial.

Option 2: Hard copy (only if transcripts cannot be sent electronically)

• Mail: paper official transcripts can be sent directly by the institutions you have attended via mail delivery service or sent by you in the original, unopened, school-sealed envelope. Your full name must appear on the envelope along with your nine-digit Application Reference Number. For Chinese students, we recommend you to take courier services like UPS and DHL, as they allow you to track your package in both China and the US. Please click the following links to view samples of official documents. (Transcript; Degree certification; Envelope)
• In-person drop-off: you may physically bring your documents into our office for submission. The items must be in the original, unopened, school-sealed envelope they were issued in. We are located in the Savant Building.

Mailing & physical address: Office of Graduate Education

Georgia Institute of Technology

631 Cherry Street, Room 301

Atlanta, GA, 30332-0321

* Photocopies are NOT acceptable.

** We are unable to return any original or official academic documents to a student or applicant.

*** If your school does not provide English translations of your documents, they must be translated by a professional translation service. There are many licensed translation companies available online.

As Soon as Possible

Take the Admissions Survey. Help us improve our processes for future new graduate students. Take the survey here: https://gatech.co1.qualtrics.com/jfe/form/SV_ba9RhZWtdsqZTvg

As Soon as Possible

Activate your Georgia Tech account. Visit passport.gatech.edu to start the process.

Two to four Weeks Prior to the First Day of Classes

Access your Georgia Tech email. Do not attempt access more than a month prior to arriving on campus.

If it is two weeks prior to the first day of classes and you are still experiencing access issues, please request help via OIT (Office of Information Technology) at https://oit.gatech.edu/.

As Soon as Possible

Complete two-factor authentication enrollment. Georgia Tech requires all students to enroll in Two-Factor Authentication to enhance the security of student accounts and online access to sensitive information. You can self-enroll through passport.gatech.edu. More information: oit.gatech.edu/two-factor-authentication.

As Soon as Possible

Visit our Current Students Page. Details regarding IT matters, registration, and tuition are located here: https://www.shenzhen.gatech.edu/current-students/

Before Arriving to GTSI

Read over graduate handbook of your program. This is the document that will inform you of the policies and resources you need to know as a new graduate student at GT-Shenzhen.

ECE Graduate Handbook

ISyE (Analytics) Graduate Handbook

ENVE Graduate Handbook

CS Graduate Handbook

MID Graduate Handbook

When Possible

Review graduate sections of the catalog. This contains useful information about Georgia Tech, degree programs, and graduate policies and procedures. For more information, visit https://www.catalog.gatech.edu/.

Late-June

Complete the form of student information collection. For administrative, statistical, and emergency contact purposes, students who decide to matriculate will receive an email to collect your personal information. Your personal data will be accessed only by our employees or contractors who are authorized to do so.

Chinese mainland students

Hongkong, Macau and Taiwan students

As Soon as You Receive the Email (Early-July)

Submit your housing application. You will receive an email requesting your housing application, please reply in a timely manner.

Early-July

Pay dorm rent. You will be notified by email.

Early-July

Attend the virtual Townhall. You will be invited to attend an online welcome session that includes information on check-in process, roommate matching, and tips for studying and living in Shenzhen, etc.

Early-August

Get connected. You will be invited to the official GTSI graduate student WeChat group.

Early-August

Complete the form of arrival information collection. You will receive an email requesting your trip to Shenzhen, China, please reply in a timely manner.

The Two Working Days within the Week before August 19th

Complete student check-in process. You will physically go to campus and complete the check-in process per the instruction we will email to you. Please note that the first day of classes is August 19.

The First Week of Fall Semester

Attend orientation sessions. Upon arriving to campus, you are required to attend the GTSI General Orientation. Also, your program may also hold an orientation that you are required to attend.

August 12 to August 23, 4 p.m. (Atlanta Time)

Register for classes. New graduate students will be able to register for classes during the Phase II registration window according to the Registrar's academic calendar. You will have an assigned registration "time ticket" indicating the specific date & time your access to the registration system will begin. You will be able to continue to register and make schedule changes through 4 p.m. (Atlanta Time) on the Friday of the first week of the semester (when registration closes for all students). To access online registration, go to the BuzzPort student tab. This tab will appear before the start of the semester for new students. Visit the Course to view current course offerings as well as those previously offered.

At GT-Shenzhen, each student shall register for no more than 13 credit hours per semester.

If there is a "hold" on your account, you may not register until you submit the missing information or complete the related questionnaire.

August 26, 4 p.m.

(Atlanta Time)

Check OSCAR balance daily. GT-Shenzhen students pay tuition and dorm rent to Office of Finance and Assets Management of GTSI via GTSI Pay, instead of Office of the Bursar of GT-Atlanta via OSCAR. During the first week of fall semester, please check your OSCAR balance daily for errors. If there are ANY tuition or fees (outside of your insurance fee) on your account, please contact your program coordinator immediately for a correction. This error will cause the cancellation of your classes if not corrected before the end of the registration period.

August 23, 4 p.m(Atlanta Time)

Last day for schedule changes. Make your final course selection by 4 pm, August 23, Atlanta Time. This is the last day to register, make schedule changes, and/or drop courses without a "W" grade for the semester.

August 23

Complete payments. Tuition payment needs to be done before August 23. Please note that failure to pay will result in the cancelation of classes and will not be reinstated.